1. Submission of Proposals and Pricing will be through electronic means only through LaMATS e-Auction and Bidding Services/EASiBUY:
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Louisiana Municipal Natural Gas Authority
Advertisement for (Request for Proposal #01-19 Gas Meter AMR Technology)
- The Louisiana Municipal Natural Gas Authority (“LMGA”) is a political subdivision of the State of Louisiana authorized to assist publicly-owned natural gas distributors with the group purchase of personal (moveable) property. The LMGA is seeking options for its members to purchase the following data-processing equipment:
- Automatic meter reading (AMR) technology to automatically collect consumption, diagnostic, and status data from gas meter devices and transferring that data to a central database for billing, troubleshooting, and analyzing.
Selected vendors will be placed on contract where individual gas districts will be allowed to place orders for:
- 1) “Start-up” packages which will allow gas distributors to install collection technology and a package of meters and/or retrofit a limited number of meters which can be added to over a 2-to-3-year period;
- 2) Automatic Read Gas Meters that incorporate both flow/measure capabilities with automatic transmission of data;
- (3) Individual data transmission units that can be integrated with a wide variety of existing gas meters; and
- (4) Individual data transmission units that can be integrated with a wide variety of existing gas meters and/or water meters and/or electric meters
- (5) OPTIONAL: Any proposer whose AMR is compatible with water meters and electrical meters may propose per unit cost and standard installation of water meters (or AMR apparatus) or electric meters (or AMR apparatus).
- Automatic meter reading (AMR) technology to automatically collect consumption, diagnostic, and status data from gas meter devices and transferring that data to a central database for billing, troubleshooting, and analyzing.
- Proposals will be submitted electronically in the proposal format to be designated to the LMGA through LaMATS e-Auction and Bidding Services/EASiBUY no later than
July 18, 2019August 6, 2019 per Addendum #2 at 3:00 p.m. Proposals will be opened and read at 3:30 p.m. at the Louisiana Municipal Association Building Conference Room 3, 1st Floor, 700 North Tenth Street, Baton Rouge, LA 70802. Only the names of the proposers and the names of the submitting representative will be read. Proposers are not required to be present.
- Proposers will be required to prequalify by submitting proposals and proposed pricing. The proposals will be evaluated and will be qualified to submit best and final pricing. Those proposers who are qualified will be asked to submit their best and final price offers per category of product offered. Thereafter, the LMGA will complete its evaluation and scoring of proposals and pricing. The LMGA reserves the right to choose one or more proposals for contracts which may be in its members interests in order to represent flexibility as well as the diverse technologies available for AMR.
• Pre-qualification to provide best and final offers will be based on: 1) Technology represented; 2) Per unit or per system price including standard installation (as defined by the proposer); 3) Reputation of product/Referenced Projects; and 4) Ability to satisfy warranty and service after the sale.
- After submission, the LMGA will appoint one or more selection committees to review the various technological approaches presented, the equipment capabilities and cost, the dependability of the brands/models of equipment proposed and the reputation and/or dependability of the supplier/installer.
- The LMGA reserves the right to award one or more contracts (or to award none) after taking into consideration the various technologies proposed, the capacity of a supplier/installer to sell state-wide or regionally, and the various needs of LMGA membership. Thereafter, a supplier will contract with the LMGA for the benefit of the LMGA membership and provide turnkey price options for product, installation and services for the life of a 2 to 3-year term contract. All purchases are voluntary by LMGA membership. Purchases and/or quantities will not be guaranteed under a contract.
- The LMGA does not seek custom designed AMR systems for any particular member-buyer but seeks standard pricing for the components and the installation that will make up a system. After choosing a technology, a member-buyer may seek layout, configuration or other services from a provider and providers may provide their standard rates for additional services in their proposals.
- Proposals shall be submitted on the electronic and up loadable forms to be provided.
- The projected timeline of events is as follows:
- June 10, 2019— Electronic Publication of RFP
- -July 18, 2019-—Proposals Due by 3:30 PM August 6, 2019 per Addendum #1
- -September 16, 2019-—Negotiation of Contracts to be Completed September 20, 2019 per Addendum #1
- October 1, 2019—Contracts made available to LMGA Members for purchases
- Resulting contracts will be administered on behalf of the LMGA and its membership by the Louisiana Municipal Advisory and Technical Services Bureau (“LaMATS”), 700 North Tenth Street, Baton Rouge, LA 70802 in compliance with Louisiana Revised Statutes, Title 33 Local Services Law. Participating members will be required to accept and sign onto the terms and conditions of the contracts before utilizing same. No additional bids or receipt of quotes by participating membership will be required before a purchasing from the option contracts established.
- Where technology placed on contract is applicable beyond natural gas related services or utilities, the LMGA will allow additional joint use or piggybacks by qualified local government subdivision utility providers.
- All sales pursuant to established contracts will be subject to contract management and administrative fees payable to the Contract Manager, LaMATS Purchasing Services and/or EASiBUY LLC. The administrative fee on net sales proceeds will be 3% payable by the seller.
Questions and Clarifications:
- Questions and/or requests for clarification of bid specifications or requirements are to be in written form and emailed to the attention of Paul Holmes, LaMATS Purchasing Consultant, email@example.com and must be received in enough time to consider and answer prior to bid due date.
GENERAL CONDITIONS FOR BIDDERS – PLEASE READ CAREFULLY
- 1. Pursuant to LA R.S 38:2212.1, any manufacturer’s preference in this solicitation is descriptive, but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless otherwise specified.
- 2. Bidders must pre-register and must pre-qualify their products/services prior to best and final product, services and price proposals are submitted.
- 3. Bidders shall submit bids only on the electronic bid forms/templates accessible online after registration. Initial submission of proposals for pre-qualification will be in a Sealed Bid format. Best and Final offers shall be in an interactive format which will be scheduled and conducted after pre-qualification..
- 4. The LMGA may, but is not required, to choose up to 5 suppliers of one or more brands of qualifying product and services or technology.
- 5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name of the bidder and bid item number.
- 6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.
- 7. The contracts issued may contemplate a fixed escalation or de-escalation provision in accordance with the United States Bureau of Labor Statistic’s Consumer Price Index or the Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be legal and valid for product at the discretion of the LMGA.
- 8. Any other public procurement unit or private gas distributor may participate in this cooperative purchasing agreement with the LMGA to acquire quantities of the above listed items under a contract with the LMGA for items awarded by competitive bid.
- 9. The LMGA reserves the right to award by vendor, item or by total bid, unless consistency of brand or manufacture is required..
- 10. Notice of acceptance furnished to a successful pre-qualifier based on an initial, opening price bid may result in a binding contract without further action by either party.
- 11. The LMGA and its public membership are exempt from all sales taxes. A sales tax exempt form shall be furnished by the end-user if requested.
- 12. Evidence of agency, corporate, or partnership authority shall be required to prequalify for submission of bids. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:
- (a) The signature on the bid is that of any corporate officer listed on the most current annual report on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the Secretary of State.
- (b) The signature on the bid is that of an authorized representative of the corporation, partnership, or other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate principle, or other documents indicating authority which are acceptable to the public entity.
- © The corporation, partnership, or other legal entity has filed in the appropriate records of the Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such document on file with the Secretary of State shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.
- 13. Any modifications of plans and specifications will be made through an addendum. No addendum shall be issued within seventy-two (72) hours of the bid opening, excluding weekends and legal holidays, without the extension of the bid opening date, but re-advertising will not be required. The addendum shall be transmitted by any one of the following methods: 1) Email to registered bidders; and 2) electronic posting to https://lamats.eauctionservices.com.
- 14. Any bidder that is found listed on the Federal Government’s System for Award Management (SAM) website, at www.sam.gov/portal/sam , under the advanced search feature for Excluded Parties List System (EPLS), shall automatically be rejected for the award of this bid, by Category and/or in its entirety. This applies to any portion of the bid that is a procurement funded by FTA.
Executive Director, LMGA / [date]
Baton Rouge Advocate:
Baton Rouge Advocate:
EASiBuy BIDDER TERMS AND CONDITIONS
EASiBuy LLC (“EASi”) does not verify or validate any buyer information provided or representations made by users on the Solution, and makes no warranty of any kind to you concerning any buyer offerings using the Solution. You acknowledge EASi, its employees, agents and partners make no warranty of any kind, either express or implied, regarding the quality, accuracy or validity of any data and information available on the Solution, or residing or passing through its network, other than information and data that is provided directly to you from EASi. You further acknowledge any agreement entered into by you as the supplier of goods or services from a participating buyer is an agreement solely with such buyer, and EASi is in no way a party to or responsible for the performance of such agreement. Therefore: 1) EASi DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, RELATING TO ANY TRANSACTION ENTERED INTO BETWEEN A PARTICIPATING PERSON OR ENTITY AND A SUPPLIER, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR INTENDED USE, AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS; AND 2) EASi FURTHER DISCLAIMS ALL WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, CONCERNING INFORMATION SUPPLIED, OR REPRESENTATIONS MADE, BY ANY BUYER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OR REPRESENTATION RELATING TO PRODUCT SUITABILITY, SPECIFICATIONS, OR REQUESTED AVAILABILITY, OR THE TRUTHFULNESS OR ACCURACY OF ANY OTHER INFORMATION OR REPRESENTATION MADE OR SUPPLIED BY A BUYER OR ANY OTHER SUPPLIER INVOLVED IN THIS AGREEMENT.
BY YOUR AGREEMENT BELOW, AND BY SUBSEQUENTLY USING THE SOLUTION, YOU AGREE TO COMPLY WITH ALL TERMS AND CONDITIONS SET FORTH BELOW AND WITH ALL INSTRUCTIONS FOR USE POSTED ON THE SOLUTION.
READ THIS AGREEMENT (“AGREEMENT”) CAREFULLY BEFORE AGREEING. BY AGREEING, YOU WILL BE PERMITTED TO UTILIZE THE EASIBUY LLC (“EASI”) INTERNET-BASED STRATEGIC SOURCING SOLUTION (“SOLUTION”) FOR THE PURPOSE OF PARTCIPATING IN THIS ONE-TIME, ON-LINE BIDDING EVENT. YOU WILL BE ALLOWED TO RECEIVE REQUESTS FOR INFORMATION AND QUOTATIONS AND TO SUBMIT BIDS AND PROPOSALS NECESSARY IN PARTICIPATING IN THE ONLINE BIDDING EVENT. SHOULD YOU CHOOSE NOT TO AGREE TO THIS AGREEMENT PRIOR TO THE ON-LINE BIDDING EVENT, YOU WILL BE DENIED ACCESS TO THE SOLUTION AND THE BIDDING EVENT.
1. Utilization. You are granted a one-time, non-transferable, non-exclusive right to access the Solution through EASiBuy website by the use of a password(s) and/or access code(s) for the purpose of participating in a specific electronic online bid auction event. Any subsequent rights to access the Solution will require you to accept a new “Supplier Agreement Terms and Conditions”. EASi reserves the right to terminate your access to the Solution or any of its services at any time, if EASi shall determine, in its sole discretion, that you have violated any term(s) of this Agreement with respect to your access to and use of the Solution. In the event of such termination, EASi shall notify you immediately.
2. Responsibilities of the Parties. Subject to the terms and conditions of this Agreement, EASi will make available to you electronic access and use of the Solution for you to participate in a one-time, online bidding event. EASi will also provide such other assistance in the way of customer support and service as are set forth below. It is solely your responsibility when using the Solution to comply with all applicable local, state and federal statutes, ordinances, regulations, and policies governing the sales of goods or services by your company. EASi shall have no responsibility for ensuring sales of goods or services using the Solution will comply with such laws, ordinances, regulations, or policies. The Supplier, in using the system, has the responsibility for the sale including, but not limited to, the following:
- Accepting the terms and conditions of this agreement as contained in the Bid Package not less than 3 business days in advance of a scheduled event
- Selecting appropriate procurement opportunities to participate
- Preparing and assuring the completeness of any bids, quotes or proposals
- Submitting any bids, quotes or proposals electronically within the buyer established deadlines
- Maintaining with the Buyer, the security and the integrity of the bid procurement process
- Participating in any Pre-bid Conference(s) and telephonic tutorial for suppliers prior to an electronic event
- Compliance with all applicable legal requirements
- Establishing and adhering to the terms and conditions of buyer contracts
- Assuring proper authorization to enter into a contract and the proper administration of any resulting contract
As a supplier, you also acknowledge that EASi’s responsibilities are, but not limited to, the following:
- Clarifying bidding processes and timelines
- Hosting telephone tutorials with all suppliers on utilization of the electronic bid process
- Participating in any Pre-bid Conference(s)
- Conducting the electronic bid event and providing help desk support during the event
- Publishing appropriate results to the users and obtaining feedback from participants
3. Conduit Services Only. The Solution provides only an Internet conduit through which the following may take place: ( a ) you may communicate the availability of your goods and services to potential buyers, ( b ) potential buyers may communicate their procurement needs to you and ( c ) you may respond to requests for quotations, bids or proposals in online bidding events. You will be entitled only to respond to requests of potential buyers for quotations, bids or proposals if you have accepted the terms and conditions of the Supplier Agreement. EASi makes no representation of any kind concerning the reputation, reliability or any other matter concerning participating buyers. EASi recommends you conduct your own inquiries concerning the qualifications and reputation of buyers, and you must look only to the buyers with whom you choose to transact business for performance of any agreements with them.
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Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of Three (3%) percent of the total bid price to EASi for all transactions conducted with the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract.
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Term Purchase Contracts: For term or ongoing purchases, the Transaction Fee will be charged to your Preferred Transaction Fee Payment Method on the fifteenth of each month.
Construction Contracts: The Transaction Fee will be charged to your Preferred Transaction Fee Payment Method upon award of contract.
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I understand that if “I Do Not Accept” the terms listed in this Agreement or if I do not respond to this Agreement, EASi cannot allow me or my company to participate in the online bid.-
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