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Request for Proposals #01-19 Gas Meter AMR Technology

1. Submission of Proposals and Pricing will be through electronic means only through LaMATS e-Auction and Bidding Services/EASiBUY:
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Louisiana Municipal Natural Gas Authority

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  • The Louisiana Municipal Natural Gas Authority (“LMGA”) is a political subdivision of the State of Louisiana authorized to assist publicly-owned natural gas distributors with the group purchase of personal (moveable) property. The LMGA is seeking options for its members to purchase the following data-processing equipment:
    • Automatic meter reading (AMR) technology to automatically collect consumption, diagnostic, and status data from gas meter devices and transferring that data to a central database for billing, troubleshooting, and analyzing.
      Selected vendors will be placed on contract where individual gas districts will be allowed to place orders for:
      • 1) “Start-up” packages which will allow gas distributors to install collection technology and a package of meters and/or retrofit a limited number of meters which can be added to over a 2-to-3-year period;
      • 2) Automatic Read Gas Meters that incorporate both flow/measure capabilities with automatic transmission of data;
      • (3) Individual data transmission units that can be integrated with a wide variety of existing gas meters; and
      • (4) Individual data transmission units that can be integrated with a wide variety of existing gas meters and/or water meters and/or electric meters
      • (5) OPTIONAL: Any proposer whose AMR is compatible with water meters and electrical meters may propose per unit cost and standard installation of water meters (or AMR apparatus) or electric meters (or AMR apparatus).


  • Proposals will be submitted electronically in the proposal format to be designated to the LMGA through LaMATS e-Auction and Bidding Services/EASiBUY no later than July 18, 2019 August 6, 2019 per Addendum #2 at 3:00 p.m. Proposals will be opened and read at 3:30 p.m. at the Louisiana Municipal Association Building Conference Room 3, 1st Floor, 700 North Tenth Street, Baton Rouge, LA 70802. Only the names of the proposers and the names of the submitting representative will be read. Proposers are not required to be present.
  • Proposers will be required to prequalify by submitting proposals and proposed pricing. The proposals will be evaluated and will be qualified to submit best and final pricing. Those proposers who are qualified will be asked to submit their best and final price offers per category of product offered. Thereafter, the LMGA will complete its evaluation and scoring of proposals and pricing. The LMGA reserves the right to choose one or more proposals for contracts which may be in its members interests in order to represent flexibility as well as the diverse technologies available for AMR.
    • Pre-qualification to provide best and final offers will be based on: 1) Technology represented; 2) Per unit or per system price including standard installation (as defined by the proposer); 3) Reputation of product/Referenced Projects; and 4) Ability to satisfy warranty and service after the sale.
  • After submission, the LMGA will appoint one or more selection committees to review the various technological approaches presented, the equipment capabilities and cost, the dependability of the brands/models of equipment proposed and the reputation and/or dependability of the supplier/installer.
  • The LMGA reserves the right to award one or more contracts (or to award none) after taking into consideration the various technologies proposed, the capacity of a supplier/installer to sell state-wide or regionally, and the various needs of LMGA membership. Thereafter, a supplier will contract with the LMGA for the benefit of the LMGA membership and provide turnkey price options for product, installation and services for the life of a 2 to 3-year term contract. All purchases are voluntary by LMGA membership. Purchases and/or quantities will not be guaranteed under a contract.
  • The LMGA does not seek custom designed AMR systems for any particular member-buyer but seeks standard pricing for the components and the installation that will make up a system. After choosing a technology, a member-buyer may seek layout, configuration or other services from a provider and providers may provide their standard rates for additional services in their proposals.
  • Proposals shall be submitted on the electronic and up loadable forms to be provided.


  • The projected timeline of events is as follows:
    • June 10, 2019— Electronic Publication of RFP
    • -July 18, 2019-—Proposals Due by 3:30 PM August 6, 2019 per Addendum #1
    • -September 16, 2019-—Negotiation of Contracts to be Completed September 20, 2019 per Addendum #1
    • October 1, 2019—Contracts made available to LMGA Members for purchases

Contract Administration:

  • Resulting contracts will be administered on behalf of the LMGA and its membership by the Louisiana Municipal Advisory and Technical Services Bureau (“LaMATS”), 700 North Tenth Street, Baton Rouge, LA 70802 in compliance with Louisiana Revised Statutes, Title 33 Local Services Law. Participating members will be required to accept and sign onto the terms and conditions of the contracts before utilizing same. No additional bids or receipt of quotes by participating membership will be required before a purchasing from the option contracts established.
  • Where technology placed on contract is applicable beyond natural gas related services or utilities, the LMGA will allow additional joint use or piggybacks by qualified local government subdivision utility providers.

Administrative Fees:

  • All sales pursuant to established contracts will be subject to contract management and administrative fees payable to the Contract Manager, LaMATS Purchasing Services and/or EASiBUY LLC. The administrative fee on net sales proceeds will be 3% payable by the seller.

Questions and Clarifications:

  • Questions and/or requests for clarification of bid specifications or requirements are to be in written form and emailed to the attention of Paul Holmes, LaMATS Purchasing Consultant, and must be received in enough time to consider and answer prior to bid due date.


  • 1. Pursuant to LA R.S 38:2212.1, any manufacturer’s preference in this solicitation is descriptive, but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless otherwise specified.
  • 2. Bidders must pre-register and must pre-qualify their products/services prior to best and final product, services and price proposals are submitted.
  • 3. Bidders shall submit bids only on the electronic bid forms/templates accessible online after registration. Initial submission of proposals for pre-qualification will be in a Sealed Bid format. Best and Final offers shall be in an interactive format which will be scheduled and conducted after pre-qualification..
  • 4. The LMGA may, but is not required, to choose up to 5 suppliers of one or more brands of qualifying product and services or technology.
  • 5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name of the bidder and bid item number.
  • 6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.
  • 7. The contracts issued may contemplate a fixed escalation or de-escalation provision in accordance with the United States Bureau of Labor Statistic’s Consumer Price Index or the Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be legal and valid for product at the discretion of the LMGA.
  • 8. Any other public procurement unit or private gas distributor may participate in this cooperative purchasing agreement with the LMGA to acquire quantities of the above listed items under a contract with the LMGA for items awarded by competitive bid.
  • 9. The LMGA reserves the right to award by vendor, item or by total bid, unless consistency of brand or manufacture is required..
  • 10. Notice of acceptance furnished to a successful pre-qualifier based on an initial, opening price bid may result in a binding contract without further action by either party.
  • 11. The LMGA and its public membership are exempt from all sales taxes. A sales tax exempt form shall be furnished by the end-user if requested.
  • 12. Evidence of agency, corporate, or partnership authority shall be required to prequalify for submission of bids. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:
    • (a) The signature on the bid is that of any corporate officer listed on the most current annual report on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the Secretary of State.
    • (b) The signature on the bid is that of an authorized representative of the corporation, partnership, or other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate principle, or other documents indicating authority which are acceptable to the public entity.
    • © The corporation, partnership, or other legal entity has filed in the appropriate records of the Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such document on file with the Secretary of State shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.
  • 13. Any modifications of plans and specifications will be made through an addendum. No addendum shall be issued within seventy-two (72) hours of the bid opening, excluding weekends and legal holidays, without the extension of the bid opening date, but re-advertising will not be required. The addendum shall be transmitted by any one of the following methods: 1) Email to registered bidders; and 2) electronic posting to
  • 14. Any bidder that is found listed on the Federal Government’s System for Award Management (SAM) website, at , under the advanced search feature for Excluded Parties List System (EPLS), shall automatically be rejected for the award of this bid, by Category and/or in its entirety. This applies to any portion of the bid that is a procurement funded by FTA.
Executive Director, LMGA / [date]
Baton Rouge Advocate:


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I understand that if “I Do Not Accept” the terms listed in this Agreement or if I do not respond to this Agreement, EASi cannot allow me or my company to participate in the online bid.-