2018 Asphaltic Concrete Street Improvements Patterson, Louisiana

1. Review the Notice to Contractors listed below.
2. All Documents can be downloaded at Dropbox Link:
https://www.dropbox.com/sh/19kkubr3w04m6ge/AABEF9eflx1t2M4YjO93nNc0a?dl=0 or by Registering (See Vendor Response Section to get started)
3. To Submit a response Electronically registration is required (See Vendor Response Section to get started and submit response)
4. Responses can also be submitted by paper by submitting to the City of Patterson as detailed in the Notice below.

Sealed proposals for the asphaltic concrete overlay of Seventeen(17) streets, will be received by City of Patterson until 10:00 a.m., local time on Thursday, November 1, 2018, at the City of Patterson, City Hall Complex, 1314 Main Street, Patterson, Louisiana, 70392, at which time and place said proposals will be publicly opened and read aloud. Any proposal received after the announced closing time will be returned unopened.

Bids received prior to the time of the scheduled bid opening will be securely kept unopened. No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail or of any express carrier or delivery service to deliver the bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.

Electronic Access/Bids: The City of Patterson has opted to allow all contractors the opportunity to receive bid information, and to bid, electronically. Electronic bid submission and/or access to bid information/documentation is through LaMATS e-Auction Services, www.lamats.net/bidding and https://lamats.eauctionservices.com/login (EASiBUY http://www.eauctionservices.com/). Electronic bid submissions will be submitted prior to the bidding deadline and will be secured until bid opening. There is no charge to register, to access the electronic bid requirements or to submit electronic bids and documentation. Contractors who register to access bid documents electronically will receive electronic notification of any changes or addendums to the solicitation. Questions related to electronic bidding or accessing information/documents electronically should be directed to Frank Jackson, fjackson@eauctionservices.com (769) 798-6803.

An electronic access/processing fee of 0.5% of the total bid price, not to exceed $2000.00, will be paid by the awarded contractor only, whether having submitted its bid by mail, courier or electronically, and must be forwarded to LaMATS e-Auction Services, 700 North Tenth Street, Baton Rouge, LA 70802, Attention: LaMATS e-Auction Services, within five (5) business days of contract award. Failure to forward payment promptly may result in withholding of funds by the city.

All proposals submitted by paper must be in a sealed envelope bearing the Bidder’s name, address and State Contractor’s license number and must be addressed as follows:

PROPOSAL: 2018 Asphaltic Concrete Street Improvements Patterson, Louisiana
City of Patterson
P. O. Box 367
Patterson, Louisiana 70392
LICENSE NO.____________________________
Failure to have the license number on the envelope will be cause for not opening the proposal.

Work on which Base Bid proposals are invited consist of the asphaltic concrete overlay together with scarifying and compacting existing roadway, aggregate shoulders, pavement patching and associated items of work on 11 separate streets. The total length of the roadway under the Base Bid is approximately 6,572 linear feet. Three Alternate Bids will also be received on six additional streets.

Proposals must be submitted on the Louisiana Uniform Public Work Bid Form furnished with the contract documents. Proposal sheets will be issued only to contractors and/or subcontractors licensed in accordance with the provisions of R.S. 37:2150 through 2173 of the Louisiana Legislature. Contractors desiring to bid shall submit to the Engineer evidence that they hold license for HIGHWAY, STREET AND BRIDGE CONSTRUCTION that is in full force and effect.

Every bid submitted shall be accompanied by a proposal guaranty in the form of a certified check, cashier’s check or bid bond in an amount of not less than five percent (5%) of the total amount bid and shall be made payable to the City of Patterson. All bid bonds shall be accompanied by a duly authorized power of attorney and shall be guaranteed by a surety or insurance company currently on the U. S. Department of Treasury Financial Management Service list of approved bonding companies or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best’s Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. Electronic bidders shall ensure that their certified check, cashier’s check or bid bond is received by the City prior to bid opening in a sealed envelope at the city’s address provided below, properly marked and identified, including License Number, as: PROPOSAL GUARANTY 2018 Asphaltic Concrete Street Improvements Patterson Louisiana.

A pre-bid conference at which the scope of the project, contract time, and other requirements of the bidding and contract documents may be discussed, or any other special requirements for the project which may be discussed with prospective bidders, will be held at the City of Patterson, City Hall Complex, 1314 Main Street, Patterson, Louisiana on Wednesday, October 17, 2018, at 10:00 a.m., local time. All bidders are encouraged to attend the Pre-Bid Conference and the project tour.

If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with LA R.S. 38:2212(B)(5).

A Bid will be considered responsive if it conforms in all respects with the conditions and requirements of the Bidding Documents. In order to be considered responsive, the Louisiana Uniform Public Works Bid Form must; (a) be fully completed, signed and be responsive in all respects to the Bidding Documents; (b) be made on the Bid Forms provided and submitted intact.

The plans, specifications, and proposal forms may be obtained from Providence Engineering and Design, LLC, 991 Grand Caillou Road, Houma, Louisiana, 70363. In accordance with Louisiana Public Bid Law, prime bidders shall be charged a deposit of $120.00 and, upon return of the plans and specifications in good condition within ten (10) days from the bid date, shall be refunded the full deposit. All other persons requesting plans and specifications shall pay a deposit of $120.00 and shall be refunded the remainder from the cost of reproduction ($60.00) upon return of the plans and specifications in good condition within ten (10) days from the bid date. The cost of mailing, if required, shall be billed separately for an additional non-refundable $10.00 charge. Copies may also be examined online through the following Dropbox link: https://www.dropbox.com/sh/19kkubr3w04m6ge/AABEF9eflx1t2M4YjO93nNc0a?dl=0 City of Patterson 2018 Asphaltic Concrete Street Improvements Documents, Forms, Specifications, Plans & Drawings

To the extent permitted by applicable state and federal laws and regulations, the OWNER reserves the right to reject any and/or all proposals for just cause.

To the extent permitted by applicable state and federal laws and regulations, the OWNER reserves the right to reject any and/or all proposals for just cause.

/s/ Rodney Grogan
Rodney Grogan, Mayor

PUBLISH (3):
October 5, 2018
October 12, 2018
October 19, 2018

Any questions regarding registration for the bid or reviewing and downloading any documents please contact the following:

Shellie Michael, Agent
EASiBuy
Phone 601-460-0360
Cell: 601-955-9229
Email: smichael@eauctionservices.com
or
Frank Jackson, Agent
EASiBuy
Phone: 601-665-4084
Cell: 769-798-6803
Email: fjackson@eauctionservices.com

Please note that by agreeing to these terms and conditions, you will be obligated to pay a transaction fee to EASiBuy LLC on purchases made through the resulting contract. Please read the terms and conditions provided carefully before proceeding.

EASiBuy LLC (“EASi”) does not verify or validate any buyer information provided or representations made by users on the Solution, and makes no warranty of any kind to you concerning any buyer offerings using the Solution. You acknowledge EASi, its employees, agents and partners make no warranty of any kind, either express or implied, regarding the quality, accuracy or validity of any data and information available on the Solution, or residing or passing through its network, other than information and data that is provided directly to you from EASi. You further acknowledge any agreement entered into by you as the supplier of goods or services from a participating buyer is an agreement solely with such buyer, and EASi is in no way a party to or responsible for the performance of such agreement. Therefore: 1) EASi DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, RELATING TO ANY TRANSACTION ENTERED INTO BETWEEN A PARTICIPATING PERSON OR ENTITY AND A SUPPLIER, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR INTENDED USE, AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS; AND 2) EASi FURTHER DISCLAIMS ALL WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, CONCERNING INFORMATION SUPPLIED, OR REPRESENTATIONS MADE, BY ANY BUYER, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OR REPRESENTATION RELATING TO PRODUCT SUITABILITY, SPECIFICATIONS, OR REQUESTED AVAILABILITY, OR THE TRUTHFULNESS OR ACCURACY OF ANY OTHER INFORMATION OR REPRESENTATION MADE OR SUPPLIED BY A BUYER OR ANY OTHER SUPPLIER INVOLVED IN THIS AGREEMENT.

BY YOUR AGREEMENT BELOW, AND BY SUBSEQUENTLY USING THE SOLUTION, YOU AGREE TO COMPLY WITH ALL TERMS AND CONDITIONS SET FORTH BELOW AND WITH ALL INSTRUCTIONS FOR USE POSTED ON THE SOLUTION.

READ THIS AGREEMENT (“AGREEMENT”) CAREFULLY BEFORE AGREEING. BY AGREEING, YOU WILL BE PERMITTED TO UTILIZE THE EASIBUY LLC (“EASI”) INTERNET-BASED STRATEGIC SOURCING SOLUTION (“SOLUTION”) FOR THE PURPOSE OF PARTCIPATING IN THIS ONE-TIME, ON-LINE BIDDING EVENT. YOU WILL BE ALLOWED TO RECEIVE REQUESTS FOR INFORMATION AND QUOTATIONS AND TO SUBMIT BIDS AND PROPOSALS NECESSARY IN PARTICIPATING IN THE ONLINE BIDDING EVENT. SHOULD YOU CHOOSE NOT TO AGREE TO THIS AGREEMENT PRIOR TO THE ON-LINE BIDDING EVENT, YOU WILL BE DENIED ACCESS TO THE SOLUTION AND THE BIDDING EVENT.

1. Utilization. You are granted a one-time, non-transferable, non-exclusive right to access the Solution through EASiBuy website by the use of a password(s) and/or access code(s) for the purpose of participating in a specific electronic online bid auction event. Any subsequent rights to access the Solution will require you to accept a new “Supplier Agreement Terms and Conditions”. EASi reserves the right to terminate your access to the Solution or any of its services at any time, if EASi shall determine, in its sole discretion, that you have violated any term(s) of this Agreement with respect to your access to and use of the Solution. In the event of such termination, EASi shall notify you immediately.

2. Responsibilities of the Parties. Subject to the terms and conditions of this Agreement, EASi will make available to you electronic access and use of the Solution for you to participate in a one-time, online bidding event. EASi will also provide such other assistance in the way of customer support and service as are set forth below. It is solely your responsibility when using the Solution to comply with all applicable local, state and federal statutes, ordinances, regulations, and policies governing the sales of goods or services by your company. EASi shall have no responsibility for ensuring sales of goods or services using the Solution will comply with such laws, ordinances, regulations, or policies. The Supplier, in using the system, has the responsibility for the sale including, but not limited to, the following:

As a supplier, you also acknowledge that EASi’s responsibilities are, but not limited to, the following:

3. Conduit Services Only. The Solution provides only an Internet conduit through which the following may take place: ( a ) you may communicate the availability of your goods and services to potential buyers, ( b ) potential buyers may communicate their procurement needs to you and ( c ) you may respond to requests for quotations, bids or proposals in online bidding events. You will be entitled only to respond to requests of potential buyers for quotations, bids or proposals if you have accepted the terms and conditions of the Supplier Agreement. EASi makes no representation of any kind concerning the reputation, reliability or any other matter concerning participating buyers. EASi recommends you conduct your own inquiries concerning the qualifications and reputation of buyers, and you must look only to the buyers with whom you choose to transact business for performance of any agreements with them.

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Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of zero and a half (0.5%) percent of the total bid price not to exceed $2000.00 to EASi for all transactions conducted with the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract.

Upon notification of award from the Buyer, the Awarded Supplier is required to provide ACH, credit card account payment information, or invoice billing details (“Preferred Transaction Fee Payment Method”) to EASI. Awarded Suppliers paying via credit card will be charged an additional credit card processing fee of 3% of the Transaction Fee. EASI will charge the Awarded Supplier via the Preferred Transaction Fee Payment Method based on the terms below:

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Construction Contracts: The Transaction Fee will be charged to your Preferred Transaction Fee Payment Method upon award of contract.

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BY CHECKING THE “AGREE” BOX ON THE FORM PROVIDED YOUR ACKNOWLEDGEMENT THAT YOU HAVE READ AND FULLY UNDERSTAND THE FOREGOING AND AGREE TO ABIDE BY ITS TERMS AND CONDITIONS IN THEIR ENTIRETY.