Carencro RFP for Drainage Consultant

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2. Download and review all documents under the attachments section.

3. Complete your proposal and submit in on this platform using the "Recipients Will Drag & Drop Files Here Function. 

Drainage

The City of Carencro is asking to develop a COMPRESHENSIVE MASTERPLAN to improve STORMWATER MANAGEMENT and REDUCE FLOOD RISKS.

The City of Carencro seeks to hire a Drainage Consultant to assist it in carrying out the goals of its Comprehensive Plan related to Drainage.  The relevant section of the Comprehensive Plan is part of the RFP Documents titled “FOSTER SUSTAINABLE AND RESILIENT INFNFRASTRUCTURE.”  In the subtitle of ENHANCE STORMWATER MANAGEMENT SYSTEMS AND DEVELOP A DRAINAGE MASTER PLAN

The City of Carencro aims to create and maintain the drainage system that protect home and property of their citizens and enhances the quality of life for all their residents. This vision encompasses the enhancement and maintenance of the complete drainage and storm water retention system throughout the City of Carencro. 

Flooding is a significant concern in regions experiencing rapid population growth or urbanization. Effective drainage infrastructure is critical to mitigate these risks. Older or inadequately maintained drainage systems can lead to frequent service disruptions and increased management costs.

By focusing on these areas, Carencro aims to create a better and more efficient stormwater procedures and the understand of many drainage concerns that will be identified in the study.

 Services to be Provided

A qualified proposer will review the DRAINAGE Goals of the Comprehensive Plan and will submit a proposal to hire the proposer as a consultant to assist and to advise the City in completing the following sub-goals (summarized only):

1.       Conduct a vulnerability assessment of critical infrastructure to identify areas at risk of flooding

2.       Conduct a comprehensive assessment along with a cost of upgrading of the City of Carencro stormwater infrastructure

3.       Cost and plans to upgrade stormwater drains and culverts throughout the city to prevent flooding in high-risk areas

Proposals to be submitted will follow the Proposal Format Instructions, Guidelines & Forms provided. 

For this electronic-only RFP, the city has engaged the administrative services of the LaMATS Administered Cooperative Purchasing Joint Commission (“LACPC”) of which Carencro is a commissioner.  Proposals will be submitted online only at https://lamats.easibuy.com, the LACPC bid portal, and are due by 2:00 pm on March 31, 2026.  

All applicable RFP Documents are provided in PDF format and are accessible online only at https://lamats.easibuy.com. All proposers must register on the website to access and to download the documents.  All registered proposers will be notified through their registered email of changes or addendums to the RFP. 

The chosen proposer will sign a contract which designates the proposer as an independent contractor only.  Proposers will be required to submit their standard consulting services contract for review as part of their proposal.  

Proposals will be evaluated by a committee comprised of City officials.  The complete Evaluation Criteriaand the Scoring Form are attached, and is only summarized here as:

An evaluation of the qualifications-based portion of the Proposal which will be reviewed and scored in accordance with the following criteria and maximum points available as shown below:

·       Experience & Qualifications of Key Personnel  20 points

·       Relevant Project Experience 40 points 

·       Implementation Approach 40 points                                                                   

 Questions

Questions related to the RFP requirements or specifications should be directed to:

·       Purvis Morrison, City of Carencro, Chief Administrative Officer - pmorrison@carencro.org .

Questions related to the use of the online bid platform should be directed to:

·       Paul Holmes, LACPC Bid Administration 

The City reserves the right to ask qualifying proposers to make oral presentations and to conduct further discussions and negotiations as deemed necessary.  The City reserves the right to cancel this RFP or to decide not to issue a contract until a contract is signed.

The selected contractor may be required to post security in the form of a cashier’s check or a security bond in the amount of 10% of the expected value of the contract upon its signing to ensure the timely commencement of the contracted services and the meeting of the initial milestones as agreed to by the parties.  Payment under a contract may be subject to retention of a percentage of funds until such time as underlying work has been documented as complete. The selected contractor will be responsible for paying a $300 administrative fee for the electronic RFQ services provided through the LACPC Joint Municipal Commission to: LaMATS, LACPC Administrator, 6767 Perkins Rd., Baton Rouge, LA 70808. 

 Conflicts of Interest

Respondents submitting a response to this RFQ should be advised that contractors of the City, in certain circumstances, shall be deemed public employees as defined by the Louisiana Ethics Commission rules. Full disclosure to the City is required of any potential conflicts of interest due to relationships, either familial or business, with any official, elected or otherwise, staff member or regularly hired consultant, or employee of the City.  Conflicts of interest which disqualify a contractor from performing a contract which should have been revealed will result in the loss of posted security.  

Addendums and Addition of Documents will be Listed Below:

1. ________________________

2. ________________________

3. ________________________

Registered proposers will receive Notice of Addendums or the Addition of Documents via email. Please monitor your registered email address regularly.