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Denham Springs RFP for HAZARD MITIGATION GRANT SERVICES
Published
- You must register by using the "Start a Response" button. After registering, you will access and review all of the RFP Documents under Attachments. You should then complete the tasks listed under the TASKS Bar by reading and clicking each.
- You should check this site regularly for updates, addendums, posting of forms and additional Tasks under the Tasks Bar.
- Your completed proposal (and required forms) will be submitted by using the "Recipients Will Drag & Drop Files Here" function.
- Unless the submission deadline is extended, proposals are due no later than August 6, 2024, at 10:00 a.m., Denham Springs local time.
City of Denham Springs
PURCHASING DEPARTMENT
CITY OF DENHAM SPRINGS
PO BOX 1629
DENHAM SPRINGS, LOUISIANA 70727
THIS BID WILL BE RECEIVED IN PERSON AT:
116 NORTH RANGE AVENUE
DENHAM SPRINGS, LOUISIANA 70726
ATTN: PURCHASING AGENT
(Monday-Thursday 7:00AM-5:30PM)
OR
ONLINE THROUGH:
PURCHASING DEPARTMENT
CITY OF DENHAM SPRINGS
PO BOX 1629
DENHAM SPRINGS, LOUISIANA 70727
THIS BID WILL BE RECEIVED IN PERSON AT:
116 NORTH RANGE AVENUE
DENHAM SPRINGS, LOUISIANA 70726
ATTN: PURCHASING AGENT
(Monday-Thursday 7:00AM-5:30PM)
OR
ONLINE THROUGH:
LAMATS e-Auction & Bid Services
https://lamats.eauctionservices.com
https://lamats.eauctionservices.com
ADVERTISEMENT
City of Denham Springs
TO: THE LIVINGSTON PARISH NEWS
OFFICIAL JOURNAL OF RECORD
ATTN: LEGAL DEPARTMENT – PUBLIC BID
Competitive bids will be received by the City of Denham Springs located at:
116 North Range Avenue, Denham Springs, LA 70726 Monday-Thursday 7:00AM-5:30PM
TO: THE LIVINGSTON PARISH NEWS
OFFICIAL JOURNAL OF RECORD
ATTN: LEGAL DEPARTMENT – PUBLIC BID
Competitive bids will be received by the City of Denham Springs located at:
116 North Range Avenue, Denham Springs, LA 70726 Monday-Thursday 7:00AM-5:30PM
Bid information and full specifications are available for pickup upon request at the same location and times. Submit any questions regarding bid via email to purchasing agent. Please note, bid packets will not be emailed. You may access and download the bid documents as well as submit bids electronically by registering at https://lamats.eauctionservices.com and agreeing to comply with all electronic instructions.
Questions related to electronic access should be directed to Paul Holmes, LaMATS e-Auction Services, 225-678-6107.
THE CITY OF DENHAM SPRINGS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. BIDS RECEIVED AFTER THE DATE AND TIME BELOW WILL NOT BE ACCEPTED. BIDS WILL BE OPENED AND READ ALOUD AT THE LOCATION, DATE, AND TIME NOTED BELOW.
PURCHASING CONTACT: PURCHASING@CITYOFDENHAMSPRINGS.COM OR 225-667-8385.
LOCATION: 116 N. RANGE AVE. DENHAM SPRINGS, LA 70726
UNTIL: 08/06/24 @ 10:00 A.M.
CITY OF DENHAM SPRINGS, LOUISIANA
THE HONORABLE GERARD LANDRY, MAYOR
THE CITY OF DENHAM SPRINGS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. BIDS RECEIVED AFTER THE DATE AND TIME BELOW WILL NOT BE ACCEPTED. BIDS WILL BE OPENED AND READ ALOUD AT THE LOCATION, DATE, AND TIME NOTED BELOW.
PURCHASING CONTACT: PURCHASING@CITYOFDENHAMSPRINGS.COM OR 225-667-8385.
LOCATION: 116 N. RANGE AVE. DENHAM SPRINGS, LA 70726
UNTIL: 08/06/24 @ 10:00 A.M.
CITY OF DENHAM SPRINGS, LOUISIANA
THE HONORABLE GERARD LANDRY, MAYOR
City of Denham Springs
REQUEST FOR PROPOSAL
HAZARD MITIGATION GRANT SERVICES
RFP 24-01
REQUEST FOR PROPOSAL
HAZARD MITIGATION GRANT SERVICES
RFP 24-01
RFP SUMMARY (PLEASE REGISTER TO ACCESS THE FULL RFP DOCUMENT - TO BE FOUND UNDER ATTACHMENTS)
SCOPE OF WORK
The City of Denham Springs is soliciting proposals from qualified consultants (“the consultant”) with expertise in the Federal Hazard Mitigation Assistance Program (HMA).
The qualified consultant shall be responsible for preparing HMA applications, managing acquisition and elevation projects, monitoring construction projects, consultation with agencies to assure compliance with the HMA, preparing and updating the Hazard Mitigation Plan, as well as other applicable mitigation activities. The selected consultant will provide project management services at a negotiated price when and if federal funds are awarded to the City. In addition to having knowledge and experience in federal grant elements, the consultant shall also have the ability and experience in conducting Federal and State of Louisiana agency consultations as well as grant closeout reporting.
The consultant shall have demonstrated experience in the public facilitation process to assist the public in meaningful participation in the HMA process. The consultant should have skills and experience in successful public outreach and participation techniques, to include; facilitating and conducting public workshops, individual and group meetings with interested homeowners, liaising with GOHSEP and FEMA officials, reporting at City Council meetings and presenting information as needed. The consultant should have staff members and/or sub-contractors with experience and qualifications in grant management, Federal and State regulatory compliance, and the ability to perform Benefit Cost Analyses using FEMA approved BCA software.
GENERAL PROVISIONS
GENERAL PROVISIONS
The Proposer should be able to meet all of the City’s needs including, but not limited to the following:
⦁ Work with homeowners and local government staff to prepare timely HMA grant applications.
⦁ Conduct public and individual meetings to assist homeowners with program requirements.
⦁ Coordinate with the Louisiana Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and FEMA for all requests for information concerning projects.
⦁ Comply with all grant program mandates and documentation requirements.
⦁ Review architectural plans, foundation designs, construction details, elevation certificates, and any other specifications required for elevation projects.
⦁ Conduct pre-construction planning as needed and coordination with the local governments for compliance with building codes.
⦁ Make project eligibility determinations.
⦁ Interview contractors and sub-contractors for qualifications, experience, references, insurance and financial stability.
⦁ Develop a construction package for contractor bidding.
⦁ Conduct contract closings between homeowners, contractors, and the City.
⦁ Conduct financial tracking of program funds and homeowners payments.
⦁ Inspect construction for compliance with program requirements and approve milestone payment requests from contractors.
⦁ Coordinate change orders requested by homeowner.
⦁ Conduct final inspection, make adjustments (if required), and provide final elevation certificate to homeowner and the City.
⦁ Prepare and submit Requests for Payments (RFP) to GOHSEP.
⦁ Develop and submit quarterly progress reports to the City and State.
⦁ Provide In-Progress reviews as required to keep the City informed on project progress.
⦁ Assist and facilitate local government staff with HMA process.
⦁ Facilitate required post-mitigation deed restrictions.
⦁ Serve as Project Manager for the City for elevations and acquisitions. Project management services covering all tasks from the application process through closeout of projects as required by grant guidelines.
⦁ Work with homeowners and local government staff to prepare timely HMA grant applications.
⦁ Conduct public and individual meetings to assist homeowners with program requirements.
⦁ Coordinate with the Louisiana Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and FEMA for all requests for information concerning projects.
⦁ Comply with all grant program mandates and documentation requirements.
⦁ Review architectural plans, foundation designs, construction details, elevation certificates, and any other specifications required for elevation projects.
⦁ Conduct pre-construction planning as needed and coordination with the local governments for compliance with building codes.
⦁ Make project eligibility determinations.
⦁ Interview contractors and sub-contractors for qualifications, experience, references, insurance and financial stability.
⦁ Develop a construction package for contractor bidding.
⦁ Conduct contract closings between homeowners, contractors, and the City.
⦁ Conduct financial tracking of program funds and homeowners payments.
⦁ Inspect construction for compliance with program requirements and approve milestone payment requests from contractors.
⦁ Coordinate change orders requested by homeowner.
⦁ Conduct final inspection, make adjustments (if required), and provide final elevation certificate to homeowner and the City.
⦁ Prepare and submit Requests for Payments (RFP) to GOHSEP.
⦁ Develop and submit quarterly progress reports to the City and State.
⦁ Provide In-Progress reviews as required to keep the City informed on project progress.
⦁ Assist and facilitate local government staff with HMA process.
⦁ Facilitate required post-mitigation deed restrictions.
⦁ Serve as Project Manager for the City for elevations and acquisitions. Project management services covering all tasks from the application process through closeout of projects as required by grant guidelines.