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(Mooringsport) RFP for Water Meters & Read Technology

Published
Please note that the RFP Solicitation which closed on Nov 7th at 10:30 am has been canceled.  No final award was made.
The specifications and requirements in this new RFP Solicitation have changed.  Please review carefully.    
                             https://lamats.eauctionservices.com 
              (Mooringsport) RFP for Water Meters & Read Technology
USE THIS PORTAL TO ACCESS THE BID INFORMATION & TO PLACE YOUR BID 
1.  Register by clicking "Start a Response" and following the instructions.
2.  Review all information on this page.
3.  Download and Review all Attachments.
4.  Complete and Sign all Required Documents.
5. Check this page regularly for changes and addendums.
6.  Your proposal must be submitted through this online portal only.   
SUMMARY
The Village of Mooringsport seeks to use ARPA funds (federal funds) to purchase:
1. 360 Self-Read Water Meters
2. Reader System
3. Technical Support Services and
4. Installation Services
as is more fully described in the Specifications.

The supplier of the meters and read system must be an authorized supplier recognized by the meter and read system manufacturer(s).  
BID DEADLINE
The deadline for the submission of proposals is 10:30 am CST, January 31, February 28, 2023.  Please check back on this portal for any extensions of the proposal due date.  Unless prior arrangements are made, all proposals shall be submitted electronically
MINORITY AND WOMEN OWNED BUSINESS PARTICIPATION
The Village of Mooringsport encourages minority and women owned enterprises to participate in this proposal process.  
BID SECURITY & INSURANCE
Bid security in the form of a bid bond (use the Louisiana standard form for public works projects) or cashier's check must be included with your bid in the amount of 5% of your price offering.  Bidders are required to attach a copy of the original bid bond or cashier's check with their proposals.  After bid opening, a selected proposer will be notified to deliver the original bid security within 5 business days to:  Village of Mooringsport, 122 West Croom Street, Mooringsport, LA 71060. 
ELECTRONIC ACCESS FEE
An electronic administrative fee of $500 will be paid by the winning contractor. The fee is payable to LaMATS as the administrator of the LACPC Municipal Cooperative Purchasing Commission, 6767 Perkins Road, Baton Rouge, LA 70808, upon signing of a purchase agreement.
PERFORMANCE & PAYMENT BOND
A performance/payment bond may be required.  
ADEQUATE LIABILITY INSURANCE AND WORKERS COMPENSTION
A contractor will be required to show adequate liability insurance and workers compensation coverage to protect the Village of Mooringsport, including workers compensation indemnity provisions.
REQUIRED FEDERAL CONTRACT PROVISIONS AND DOCUMENTATION
Where federal grant dollars are to be spent, 2CFR requires that certain contract provisions be included in the contract and that document be submitted, including a statement of non-debarment or suspension and by checking the federal web portal:  https://www.sam.gov.  Firms that are capable should register in advance on this portal.  
The federal requirements described herein can be found under Attachments below.  Please review carefully as all applicable provisions will become a part of the final contract.
CONTRACT FORM
A contract form to be used (as may be modified) is included under Attachments
ADDITIONAL INSTRUCTIONS
Site visits are not necessary before submitting proposals.  The proposal instructions ask for the price of product, read system and technical support only. Suppliers deemed most capable of providing the desired products and technical services shall be considered.   
EVALUATION CRITERIA
25% of a proposal score will be based on the proposer's ability to provide the specified product or substantially similar product in a reasonable timeframe.
25% of a proposal score will be based on experience, ability to provide services and assistance after the sale, warranties and referenced similarly completed projects.
25% of a proposal's score will be based on favorable delivery timeline and flexible delivery of technical assistance. 
25% of a proposal score will be based on price.
The Village of Mooringsport will be the sole judge of which proposal is most advantageous and meets the village's needs.  The Village of Mooringsport reserves the right to conduct negotiations and to receive best and final offers from any proposer deemed in contention to receive an award.  The Village of Mooringsport also reserves the right to cancel this solicitation or to reject all proposals received. 
ELECTRONIC ASSISTANCE  
For questions related to this electronic portal, access and submission of proposals, contact Paul Holmes, Electronic Administrator, LACPC@lamats.net.
NON-CONTACT
Contractors and their representatives should seek specification assistance only through the Mooringsport Municipal Clerk, Taylor Traylor- Ph: 318-996-7661, who may then direct your question to the person best capable of answering it.
ADDENDUMS
#1  The proposal submission deadline has been extended until 10:30 a.m., February 28, 2023.