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City of Walker RFP for Utility Billing Software AWARDED / EVALUATION RESULTS POSTED

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NOTICE TO PROPOSERS
CITY OF WALKER
RFP FOR UTILITY BILLING SOFTWARE
 TO:

Continental Utility Solutions, Inc.   Jennifer Perryman
Edmunds GovTech    Darrin Love
Kel-Ar Consulting      Kelly McKinley
Tyler Technologies    Cody Taylor

Evaluation Results have posted and are available until August 5, 2021.

The proposers above, whose proposals have been received, must contact Ashley Freeman @ 225-664-3123 to schedule a demonstration and interview as part of the evaluation process as soon as possible.
Notice of Intent to Award has posted as an Attachment.
 s/Dee-dee Ockman, City of Walker Purchasing Agent 



 1. Review the Notice to Bidders posted below.
 2. All documents can be downloaded by registering (See Vendor Response Section to get started & download the documents)
 3. To Submit a Bid (See Vendor Response Section to get started and submit responses electronically) NO COST TO REGISTER AND SUBMIT A BID (Only a vendor who submits an awarded bid will be responsible to pay a 2% Electronic Administrative Fee).

City of Walker 

Bid Responses will be submitted electronically only through LaMATS e-Auction & Bid Services (EASiBUY) at https://lamats.eauctionservices.com .   To submit bids you must register by starting a response to access the full specifications. Bids are due by April 26, 2021 by 10:00 a.m. CST and will be reported publicly immediately thereafter at the City of Walker.  Registered Proposers will receive Notice as to who submitted proposals.   

DESIRED SOFTWARE (SUMMARY ONLY)

  • The City of Walker is soliciting proposals from qualified, professional software companies with expertise in utilities to offer and to install a software solution for utilities, to include recordation and billing. To become familiar with the City’s current system, needs and requirements, an inperson meeting may be scheduled by contacting: Dee-dee Ockman, Purchasing Agent, deedee.ockman@walker-la.gov. 
  • SCOPE OF SERVICES/QUALIFICATIONS: The proposal should include, but is not limited to, Utility & Utility Billing Software that offers a solution to:
    • Recordation of utility usage
    • A billing solution
    • Compatibility with utility reading capabilities utilized by the City
    • Hardware requirements, systems upgrades required and installation turnaround times Services after the Sale 
  • Software Requirements: • Must have ability to integrate with Badger AMI system • Must have ability to integrate with Master Meter AMR system • Must have ability to integrate with Zebra TC520K handheld reading device • SQL based software • Developed in .NET environment • IVR inbound and outbound built into product • Critical services, development and installation performed in-house without subcontractors 

ELECTRONIC BIDS AND INTERACTIVE RULES:

  • Proposers will provide binding price offers as required on the Proposal Form to be submitted. 
  • Proposers may upload any information or literature regarding its software or services in addition to the required submissions.     
  •  The City reserves the right to seek "best and final" pricing after providing notice, conditions and scheduling of same.
  • The RFP documents attached will control if there is a conflict between the documents and the electronic summary.      

ELECTRONIC PROCESSING AND ADMINISTRATIVE FEE

  • Any vendor who submits their proposal which results in an award is responsible for payment of a 2% administrative fee ($20 per $1000 of sale) for any sale made under this solicitation.  The electronic fee, if applicable, is payable to LaMATS e-Auction & Bid Services (EASiBUY) Administrator, 700 North Tenth Street, Baton Rouge, LA  70802.  Proposers must take into consideration the administrative fee when submitting their pricing.

ADDENDA AND INTERPRETATIONS

  • No interpretation of the meaning of the specifications or contract documents will be made orally to any Proposer. Every request for such interpretation should be in writing and emailed to be answered by contacting the City of Walker Purchasing Agent deedee.ockman@walker-la.gov. To be given consideration, such requests must be received sufficiently prior to the date fixed for the opening of Bids to permit distribution of response to all Bidders.
  • All technical questions regarding registration, submittal of bids and use of the electronic bid platform shall be directed to Paul Holmes, Electronic Administrator, paul@lamats.net.