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Public Works Project: 2020 Asphaltic Concrete Street Improvements

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1. Review the Notice to Contractors listed below.
 2. To Submit a response Electronically registration is required (See Vendor Response Section to get started and submit response)
 3. Responses can also be submitted by paper by submitting to the City of Patterson as detailed in the Notice below.

Notice to Contractors for City of Patterson: 2020 Asphaltic Concrete Street Improvements 

Sealed proposals for the asphaltic concrete overlay of seven (7) streets in the Base Bid, one (1) in Alternate No. 1 and five (5) in Alternate No. 2, will be received by City of Patterson until 10:00 a.m., local time on Tuesday, November 10, 2020, at the City of Patterson, City Hall Complex, 1314 Main Street, Patterson, Louisiana, 70392, at which time and place said proposals will be publicly opened and read aloud. Any proposal received after the announced closing time will be returned unopened.
Bids received prior to the time of the scheduled bid opening will be securely kept unopened. No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail or of any express carrier or delivery service to deliver the bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.
Electronic Registration: Unless marked confidential, all bidder information and bid submittals will be electronically recorded and stored with an Electronic Administrator to accommodate public and vendor public records requests. The Electronic Administrator for this bid is LaMATS e-Auction Services (EASiBUY), 700 North Tenth Street, Baton Rouge, LA 70802, Paul Holmes, paul@lamats.net.
Electronic Bids/Online Access: In addition to mailed and hand delivered bids, the City of Patterson will receive bids electronically. Any bidder, whether or not submitting bids electronically, may access bid information, the specifications, and bid documents online through LaMATS e-Auction Services (EASiBUY) at https://lamats.eauctionservices.com. This advertisement, as well as the electronic bid process and procedures, can be accessed online through https://lamats.eauctionservices.com. Electronic bids will be submitted up to the bid deadline and will be secured until bid opening. Late electronic bid submissions will not be accepted. There is no charge to register, to access the electronic bid requirements or to submit electronic bids. Any bidder who is registered will receive electronic notification of any changes or addendums to the solicitation. Questions related to electronic bidding or accessing information/documents electronically should be directed to Paul Holmes, paul@lamats.net. Reasonable accommodation will be made for any bidder deemed unable to access adequate internet service for electronic access.
Applicable Electronic /Administrative Fee: An Electronic Processing/Administrative Fee of $800.00 will be paid by any awarded contractor whether having obtained plans and specifications from the Engineer or online, and/or having submitted its bid by mail, courier, or electronically. Payment must be received by the City of Patterson in the form of a Cashier’s Check made payable to: LaMATS, Electronic Administrator, with the executed construction agreement.
Mailed and Hand Delivered Bids: 
Proposals mailed, or hand delivered must be submitted in a sealed envelope bearing the Bidder's name, address and State Contractor’s license number and must be addressed as follows:

PROPOSAL:   2020 Asphaltic Concrete Street Improvements St. Mary Parish, Louisiana
City of Patterson
P. O. Box 367
Patterson, Louisiana 70392
LICENSE NO.____________________________

Scope of Work: Work on which Base Bid proposals are invited consist of the asphalt concrete overlay of seven (7) separate streets, together with roadway patching, scarifying and compaction, and other items of work in connection therewith. The total length of streets is approximately 5,691 linear foot.
  • Alternate No. 1 consists of the asphalt concrete overlay of one (1) separate street, together with roadway patching, scarifying and compaction, and other items of work in connection therewith. The total length of street is approximately 2,440 linear foot.
  • Alternate No. 2 consists of the asphalt concrete overlay of five (5) separate streets, together with roadway patching, scarifying and compaction, and other items of work in connection therewith. The total length of streets is approximately 3,742 linear foot.
Pre-Bid Conference: A pre-bid conference at which the scope of the project, contract time, and other requirements of the bidding and contract documents may be discussed, or any other special requirements for the project which may be discussed with prospective bidders, will be held at the City of Patterson, City Hall Complex, 1314 Main Street, Patterson, Louisiana on Monday, November 2, 2020, at 2:00 p.m., local time. All bidders are encouraged to attend the pre-bid conference and the project tour, if one is requested.
PLANS, SPECIFICATIONS & PROPOSAL FORMS (HARD COPIES)
The plans, specifications, and proposal forms may be obtained from Providence Engineering and Design, LLC, 991 Grand Caillou Road, Houma, Louisiana, 70363. In accordance with Louisiana Public Bid Law, prime bidders shall be charged a deposit of $100.00 and, upon return of the plans and specifications in good condition within ten (10) days from the bid date, shall be refunded the full deposit. All other persons requesting plans and specifications shall pay a deposit of $100.00 and shall be refunded the remainder from the cost of reproduction ($50.00) upon return of the plans and specifications in good condition within ten (10) days from the bid date. The cost of mailing, if required, shall be billed separately for an additional nonrefundable $10.00 charge.
THUS DONE AND SIGNED by the Mayor for the City of Patterson.
PUBLISH:
  • October 15, 2020 
  • October 21, 2020 
  • October 28, 2020 

     /s/Rodney Grogan 
     Rodney Grogan, Mayor