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Electronic Bids for Pre-Engineered Sports Complex Canopy Covers

Published
1. Review the Notice to Bidders listed below.
 2. The Notice to Bidders document can be downloaded by registering (See Vendor Response Section to get started & download the document)
 3. Registration is Required To Submit a Bid (See Vendor Response Section to get started and submit response) NO COST TO REGISTER AND SUBMIT A BID (Awarded Vendor will be responsible for paying an electronic processing fee as outlined in the Notice to Bidders)

City of Youngsville, LA – Fabrication of Pre-Engineered Sports Complex Canopies 

PUBLISHED LEGAL NOTICE

The City of Youngsville Sports Complex will accept electronic proposals and price bids to purchase and have delivered PRE-ENGINEERED AND OFF-SITE-MANUFACTURED CANOPIES (7 - batting cage canopies, 4 - backstop bleacher canopies, 4 – 36’ long bleacher canopies, 4 - 30’ long bleacher canopies) as specified in the solicitation documents.   Proposals to fabricate and to deliver the metal canopies will be accepted online only at https://lamats.eauctionservices.com (EASiBUY) and shall be submitted on the form(s) provided along with any documentation requested.  Thereafter, the city will accept online price bids for the purchase of proposed canopies that comply with the specifications and designs.

Bidders must register at https://lamats.eauctionservices.com to fully review the bid package, upload/submit Proposals and to submit price bids.  Product proposals will be submitted online by Monday, October 26, 2020  Friday, October 30, 2020 at 2:00 p.m.  Thereafter, price bids will be accepted online in a reverse auction format commencing on Thursday, October 29 Monday, November 2, at 2:00 p.m. until scheduled bidding stops.  The bid results will be downloaded at the Youngsville Sports Complex, 801 Savoy Road, Youngsville LA  70592, where bidders’ names and bid amounts will be made available to the bidders and to the public upon request.  An electronic bid fee as described in the electronic solicitation is assessable to the winning bidder. 

Specification & Requirements

The City of Youngsville seeks to purchase:
  1. Seven (7) Batting Cage Metal Canopies (Doc. #4, page 11)
  2. Four (4) Backstop Bleacher Canopies (Doc. #4, page 10)
  3. Four (4) 36' long Bleacher Canopies Type 1 Canopy (Doc. #4, page 8)
  4. Four (4) 30' long Bleacher Canopies  Type 2 Canopy (Doc. #4, page 9)
Please Refer to the Proposal Response Sheet and the Pricing Response Sheet for Required Specifications and Requirements
The canopies must be fabricated to the specifications provided and delivered to the City of Youngsville Sports and Recreation Complex, Youngsville, LA.

Electronic Processing and Administrative Fee

  • An electronic processing and administrative fee of 3% of the accepted bid price is payable directly to EASiBuy, LLC 1696 Georgetown Road, Suite J, Hudson Ohio, 44236 by the awarded vendor. Access to this RFP and the submittal of proposals and bids is free.   

Design Engineer

  • Matt Landry, Berard, Habetz & Associates, Inc
    3401 W Admiral Doyle Dr
    New Iberia, LA 70560  

Electronic Administrator

  • Paul Holmes, LaMATS e-Auction Services (EASiBUY) paul@lamats.net

Youngsville Sports and Recreation

  • Tim Robichaux, Director timrobichaux@youngsvillela.gov 
  • Josh Smith, Assistant Director  joshsmith@youngsvillela.gov 

ADDENDA AND INTERPRETATIONS

  • The City of Youngsville reserves the right to issue addendum’s to this solicitation at any time. If an addendum is issued within three (3) business days of the closing date, then the City may extend the bid deadline if judged prejudicial to a registered bidder.
  • No interpretation of the meaning of the specifications or contract documents will be made orally to any Proposer. Every request for such interpretation regarding the City of Youngsville purchase should be in writing and emailed to Josh Smith, Assistant Director, Youngsville Sports Complex, joshsmith@youngsvillela.gov.  To be given consideration, such requests must be received sufficiently prior to the date fixed for the opening of proposals to permit distribution of response to all proposers. Proposers shall not contact any other City of Youngsville personnel directly in regard to the solicitation.
  • All technical questions regarding registration, submittal of bids and use of the electronic bid platform shall be directed to Frank Jackson, EASiBUY, fjackson@eauctionservices.com.