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Specifications & Response Doc's for Purchase of a new Rubber Tire Excavator, Tier four (4) engine, four cylinder Minimum 66.9 HP (or equivalent)

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1. Review the advertisement listed below.
 2. Want to respond? Click Start a response to the right to access the bid documents.
 3. Review documents
 4. Complete all tasks on the Tasks tab and upload your Response (WITHOUT PRICING)

NOTICE TO BIDDERS

Rubber Tire Excavator
City of Kaplan, Louisiana
City of Kaplan, Louisiana will accept electronic bids via a reverse auction for the purchase of a new Rubber Tire Excavator . The desired excavator to have Tier four (4) engine, four cylinder Minimum 66.9 HP (or equivalent) equipped with ditch bucket, grapple rake, equipped with a Hydraulic Thumb, Quick Connect Coupler, closed cab with Air and equipped with grader blade  and other specifications. Pricing will be collected via a Reverse Auction on October 1, 2020 commencing at 10:30 a.m. Upon the close of bids, the results will be reviewed by the City of Kaplan. Vendors must register at https://lamats.eauctionservices.com to access all specifications and requirements, to submit proposals and to bid.
City of Kaplan
Heather S. Guidry (Clerk)
Mike Kloesel (Mayor)
Publications: 
September 11, 2020 
September 18, 2020
September 25, 2020
BIDDER INFORMATION
  • The City of Kaplan, Louisiana will accept electronic bids only for the purchase of a new Rubber Tire Excavator, Accessories as specified in the bid documents. Proposed Makes/Models offered for bid will be accepted in a sealed electronic submission process prior to the acceptance of bids via a Reverse Auction on October 1, 2020, commencing at 10:00 A.M. CDT and ending 11:00 A.M. CDT or until bidding ceases.
  • Responses and Bids will be accepted electronically through LaMATS e-Auction Services (EASiBUY). In order to submit bids electronically, Vendors are required to register at https://lamats.eauctionservices.com.
DOCUMENT RESPONSES:
  • Proposal response documents required on the Proposal Form are to be uploaded to the EASiBUY platform on or before September 25, 2020 no later than 5:00 PM CDT. Any Vendor who fails to upload the required documents on or before the due date and time may be disqualified from the live pricing event bidding. 
    • Registration and submission of proposals and bids electronically is at no cost. Only the awarded bidder is required to pay an electronic processing/administrative fee upon award. An awarded vendor who sells product under the contract to the City of Kaplan or to a joint purchaser (if applicable) shall be responsible for paying a 3% electronic processing/administrative fee on all net contract receipts ($30 per $1000 of product sold).
ADDENDA AND INTERPRETATIONS:
  • No interpretation of the meaning of the specifications or contract documents will be made orally to any Bidder. Every request for such interpretation should be in writing and emailed to Heather S. Guidry at clerk@cityofkaplan.com. To be given consideration, such requests must be received sufficiently prior to the date fixed for the opening of Bids to permit distribution of response to all Bidders.  Bidders shall not contact City of Kaplan personnel directly in regard to the solicitation.
Any questions regarding registration for the bid or reviewing and downloading any documents please contact the following:
Frank Jackson, Agent 
EASiBuy 
Phone: 601-665-4084
Cell: 769-798-6803
Email: fjackson@eauctionservices.com
JOINT USE CONTRACT
  • The contract may be offered as a joint-use (or “piggy-back”) contract under Louisiana Revised Statutes Title 33, Local Services Law. If the selected vendor agrees, the City of Kaplan may allow additional excavators to be purchased at the same price bid. Purchase of additional quantities are not guaranteed. Additional joint purchases by other municipalities is voluntary and dependent on the quality and price of the vehicles bid. Joint use of the expected contract, if any, will be administered through LaMATS Purchasing Services (“LPS”), 700 North Tenth Street, Baton Rouge, LA 70802 on behalf of the City of Kaplan. Prior to bidding, any municipality or political subdivision which operates under Revised Statutes Title 33, Local Services Law may join the solicitation as a direct participant/buyer. If such is the case, the potential bidders will be given notice and afforded the opportunity to fill the need of the joining participant/buyer as well.